Archive for Personal Development
Are Your Systems Stupid?
Posted by: | CommentsEvery company has them–they’re the reason why we love Dilbert, laugh at The Office, yell at the auto attendant in “customer service,” who “can’t understand our response,” and can’t wait to tell our friends and co-workers, “You won’t believe what happened to me today.” Or, in the case of people like me, blog about them.
Well, this morning I ran into a couple of different stupid systems. The first one was/is a simple, but silly one. Yesterday, we had a major rain and lighting storm here in the DC area and the only thing affected in our home was the router we use with Verizon FiOS.
I used the router before the storm and all was fine. But after the lightning strike near our home, it didn’t work. After waiting a half hour and then doing everything I knew I’d be asked to do, the customer support person (after another half hour) agreed and said he’d send out a replacement router that should be to me today. Fine.
So, what do you think happened this morning? Exactly! I got an automated voice message telling me that I can track my package by going to www.ups.com. HELLO! If I could go to www.ups.com I wouldn’t need a new router!!! Stupid system (Note: I do have an iPhone so I could track it that way but the system–on their end–doesn’t know that. So the PROGRAMMED message on their end should have first of all told me when the package was sent and when it should be arriving and then should have said, “And if you have an alternative way of tracking packages online, you may do so by going to www.ups.com and entering the following tracking code).
In addition, the auto attendant quickly gave me a long string of 18 numbers and letters to use to track the package–with no option of repeating the numbers. HELLO! Do they really expect that everyone who answers their phone does so next to a pad of paper with a pen that actually works? Or do they really believe that everyone who writes down 18 numbers and letters, gets them correct the first time they hear them? Buzz! Stupid system.
But the funnier one to me was from Citigroup. Citi called because they thought we had a fraudulent charge made on our card with them last evening (good system). When I confirmed the charge, the fraud specialist asked if I had any other questions, which I did.
So I said, “Yes, it’s not a big deal, but I’ve wondered for awhile why Citi raised my interest rate last year. If you look at my account you’ll see I pay off my bill every month so it’s not a big deal, but as a good customer, I thought it was pretty ridiculous to raise my interest rate to 23.9% when I always pay my bills on time.” He said, “Great question. Let me transfer you to customer service.”
When I got on with phone with customer service, it all went downhill. When I asked him my interest rate question he said, “Let me look into that.” When I said, “Well, since I get 7-10 credit card offers a week and everyone–including you at Citi–offers me between 9.99% and 13.24%, it seems that you ought to be able to reduce my rate.” “Yes, Mr. Johnson.” “Okay, so what does that mean?” “We’ll take care of you.” “What does that mean?” “Just trust that we’ll take care of you.” “Okay, but what does that mean….” He said, “Just call us back and we’ll make an adjustment in your rate.” So, why do I have to call back? Can’t we do that now?” Yada yada yada. Stupid system.
I then went on and said, “Okay, I’m looking at an offer from Citi, your company, right now. You just sent me an offer that if I open up a Citi Diamond Preferred Rewards Card (the same one I currently have) you will give me a $50 gift card, 2 Thank You Points for every $1 I spend for the next twelve months, 0% interest on transfers in, 0% APR on new purchases until 2/11 and a 9.9% APR today. In other words, if I stay faithful I get nothing. But if I open up a new card with Citi (the exact same card that I already have with you) I get all this.” Yes.” “So, why should I remain loyal?” Stupid system.
Now, my point is not to beat up on Verizon and Citi, because, as I said at the beginning, we all have stupid systems. Instead, my point is to remind you (and me) that we all have them. And while neither of these is enough to cause me to leave either company (hey, they just happened in the last hour or so), there are plenty of stupid systems that do cause customers to leave–and that’s both a tragedy and a fiscal nightmare.
In light of that, as you look at your own company, where are your stupid systems? What systems do you have in place that customers don’t like? Or what systems do they complain about that you haven’t fixed? Remember, what you think is irrelevant. It’s all about what customers think.
So, what stupid systems do you need to change?
To your accelerated success!
P.S. This is a great exercise to do with your staff–and with your customers.
Alex Bogusky Is Wrong! Leaders Should Learn More From Failure
Posted by: | CommentsIn a video post on the Fast Company site, Alex Bogusky, co-chair of Crispin Porter + Bogusky,
argues that the classic business mantra of learning from failure is just plain wrong. In his world (and at his company), he doesn’t debrief failure or lost accounts or why a campaign isn’t working (which I find hard to believe). Rather he wants to focus on successes not failure because he thinks that learning from failure creates a culture of fear.
Moreover, he states that when his company loses a bid or contract, he simple throws away any vestige of that client in their offices and moves on as if that client or bid never existed. In his world, they’ve never lost a bid because if they didn’t get the contract then it isn’t a client they would have wanted to work with.
Besides the fact that I find it hard to believe that his company actually works this way (like they’ve never fired someone for underperforming or they only evaluate based on successes), I find it just bad advice. The reality is that most businesses need to do more learning from failure–not less.
As a consultant, I spend my life walking into companies where problems exist (and they exist in every company, including Bogusky’s). And I have yet to find any company that is really great at evaluation and learning from failure. Most business leaders are so busy trying to stay on top of all their work, that they rarely ever take time to stop and learn from their failures/missed opportunities/mistakes etc. Therefore, they tend to keep making the same mistakes over and over again. As the saying goes (slightly altered),
“Those who don’t learn from history are doomed to repeat it.”
Now, if a leader or manager is a blamer (i.e. a bad leader or manager) then that is a problem–but not with the idea of learning from failure. Rather it’s a failure of the leader/manager to carry out their job well. Likewise, if they’re creating a culture of fear vs. trust, then that’s a leadership issue, not an evaluation problem.
Great leader/managers know that learning from the past, both positive and negative, is essential to improving and optimizing the future. They understand that if there’s a problem, it’s not a person who’s the problem, it’s the system. And the only way to fix the system is to debrief and make sure that they and their team have learned from what happened so that the same problem isn’t repeated. No learning = ongoing problem.
So don’t listen to Alex on this one. Increase your learning from failure (and success). Invest more time in evaluating what happened so that you can both eliminate/minimize any problems and optimize/leverage any successes. It’s not an either/or. It’s a both/and. And in most cases, there’s not enough learning going on. So I’d argue that you need to increase your learnings so you can increase your successes!
To your accelerated success!
P.S. If you want to know the five questions you should always ask when evaluating, click here>>
Want to Get the Truth from Your People?
Posted by: | CommentsAs a leader, you want to believe your people are telling you the truth–but are they? Though some of us as entrepreneurial leaders have always been our own bosses, chances are you were at some point an employee. So, when you were an employee, did you always tell your boss the truth?
I’m not talking about lying (hopefully, you didn’t do that). I’m talking about telling the whole truth.
For example, did you tell your boss what you thought your boss wanted to hear or what you thought needed to be said? Or when your boss asked, “Are we all on board?” were you willing to risk saying to your boss and the rest of your team, “I’m not really in agreement!” Or when you heard that other people in your organization expressing some frustration with your boss, were you willing to tell your boss, “Hey, I think you’ve got a problem!”
If you’re like the vast majority of people, your answers to the above questions were, “Not really.” If that is true of you–and you have leadership capabilities, why would you ever think that your people are always telling you the truth?
Now, this may seem self-serving (it’s not intended to), but this is one of the main reasons why you should regularly hire outside consultants. I’m always amazed at what employees tell me when I do my initial rounds of interviews with new clients. Some of what they say is predictable–but not always. Frequently, CEOs are surprised to find out what their people really think.
For example, we may think that we’re being a great boss by giving them lots of freedom, but they may be interpreting it as, “He doesn’t really care.” Or we may think that when we took the time to create, as a group, a new mission, vision and values statement that we did a great job. But they may be thinking, “This is just window dressing so she doesn’t have to deal with Joe and Judy and their lack of performance.”
Or we may think we’re doing a great job coaching our team because we give them lots of ideas and feedback, but they may be thinking, “I can never do anything right for him. He never says, ‘Great idea. Run with it!’” Or, we may be completely unaware that our non-verbals are communicating loud and clear, “I’m not listening to you.”
Throughout history, very few people have been willing to speak into power. It always has been and always will be. Though you and I will occasionally find some senior staff who will tell us the truth, most won’t. So don’t be surprised.
As you may know, one of the first steps toward creating change is facing reality. But to get there, you’ll probably need someone from the outside to help you get there. It’s no different than asking your customers to tell you the truth. Some will, but most will simply tell you what you want to hear. To get the real truth–and that is what you want–you’ll probably need someone from the outside to help you get there. So, choose wisely!
To your accelerated growth!
P.S. This should go without saying, but that someone should possess great relational skills, be able to bond quickly, and have impeccable integrity.
Do You Know The Four Evaluation Questions You Need to Ask Every Year?
Posted by: | CommentsAre you starting to do your year-end evaluations—and wrestling with how you can do them well and/or differently this year? If you are, then you’ll want to continue reading this week’s Accelerated Growth Caffeine.
I received an email a few days ago from one of my clients asking about whether or not I had a staff evaluation form for the year end that I could pass along. After answering his question I thought, “I’m sure he’s not the only one asking that question.” So if you’re wondering or have ever wondered about the answer to that question, here are a few quick recommendations.
Number One: No evaluation should ever be a surprise. One of the reasons I’m not a big fan of standardized evaluations is because the best evaluations are based on what you and your employee have agreed to. In other words, evaluations are bad when an employee doesn’t clearly know what they’re being evaluated on—from the beginning of the evaluation period. And even worse, when they’re sandbagged (i.e. blasted over things they didn’t even know they were being held accountable for).
Number Two: The shorter the evaluation form the better. Too many evaluation forms and processes are way too complicated and way too long. Plus, the longer something is, the less operational it is (i.e. if you don’t want to waste your time filling out a long form that your employees won’t use, shorten the form).
Number Three: At the end of the day, you should always design tools (like evaluation forms) that actually accomplish their intended purposes—not just use up time (or fill a slot). And when it comes to evaluations, the intended purposes of an evaluation are to reward positive behaviors and results and redirect incorrect or less effective behaviors. Everything else is extraneous.
Number Four: There are four key questions that every evaluation should attempt to ask and answer (you’ve been waiting for this, haven’t you?). Note: You can add to these four, but you don’t need to.
- Did they get done what they were supposed to get done (and how well did they get it done)?
- Did they play well with the others in the sandbox?
- Did they live out the mission, vision and values of your organization?
- Did they grow (in their skills, abilities, behaviors, knowledge, etc.)
That’s it. Don’t over-complicate this process. If you want to add additional questions you can, just keep it short.
Number Five: One last thought. The best evaluations I’ve conducted over the years have been ones where I’ve had my employees fill out their forms first and then submit them to me BEFORE we talked. This worked extremely well because I learned things I didn’t know, I got a better understanding of their mindset before we met, and frequently, I found that they were hard enough on themselves–which meant I could then play more “good cop” to their “bad cop” (since they already knew where they had fallen short–and why).
So, there you have it. The four key questions (and really, the only four questions) you need to ask every year whenever you’re evaluating an employee—plus four other ideas to ensure that when you’re engaged in doing your annual evaluations, you’re doing them well!
To your accelerated success,
Note: If you have any other ideas about annual staff evaluations, post your comments below! I’d love to hear your thoughts!
Don’t Think About It, Do It!
Posted by: | CommentsHow many times have you thought about doing something that you know would be helpful or good or beneficial–and then not done it? I know, probably somewhere north of ten thousand times (at least that’s my running total).
Well, this week, I’m on vacation at one of my favorite places on planet earth, Sea Pines Plantation in Hilton Head, NC.
And as is my custom, I get up each morning, get on a rental bike, and go for about an hour long bike ride along the bike paths inside this beautiful resort–filled with wildlife (including gators), gorgeous golf courses, and multi-million dollar homes.
Yesterday morning (Sunday), as I was on my ride, I noticed a number of other people who were running (which is clearly more exercise than I was getting on my pleasure bike ride). And as I saw them, many who were in great shape, I silently thought to myself, “Boy, I wish I were in that great a shape.” Or, “I used to be one of them (like 30 years ago when I was a multi-sport athlete).”
But as I thought those thoughts, my negative thought patterns sprung into action.
- “But I’m not one of them any more.”
- “My knees are in such bad shape from soccer, I can’t run anymore.”
- “It’s been so long since I’ve run, it’ll be an embarrassment if I even start.”
- “I’m too out of shape to run right now, I’ll need to work up to it.” Etc.
You know those kinds of thoughts don’t you?
But something magical happened when I arrived back at our vacation home. I got off my bike and said to myself, “Forget about all the reasons why this won’t work. Just try it. Just run to the fire hydrant. You always talk about speed of implementation. Back it up Jack.”
So I did. Now, it wasn’t pretty. I’d pick a spot. Run to it. Walk the same distance. Run to another spot. Walk the same distance. Run to another spot. Etc. I felt like I sucked all the oxygen out of Hilton Head Island. Hyperventilation would be a polite way of saying what I was experiencing. But I did it!
And this morning, after another hour long bike ride, I ran again. This time, I went about four times farther and sucked a little less oxygen. And so I find myself, on this second day of vacation thinking about how often you and I allow our excuses to get in the way of making progress (not just in our personal lives, but also in our businesses and organizations).
So, how about you? What have you been thinking about doing, but haven’t done, because you’ve allowed your head to get in the way of doing it?
- Calling a prospect (it’s not the right time)
- Hiring a new sales person (I don’t have all the details worked out)
- Creating a new strategic plan (We’re too busy to take the time to work on that)
- Providing critical feedback to an employee (I don’t think they’ll respond well)
- Delegating several tasks (I can get them done faster if I just do them)
- Calling on a prospective joint venture partner (I don’t know if they’ll say, “Yes!” so I better wait)
We all do this. It’s nothing new. But it is reality. What holds you and me back has far more to do with what we tell ourselves than it does with finding some new idea or technique.
So rather than thinking about it today, why don’t you just do it. As long as it’s legal, beneficial, profitable, good, etc. go for it. You’ll be glad you did.
To your accelerated success!
How Do You Respond to Critique and Feedback?
Posted by: | CommentsIt’s more important than you think! When I work with senior executives, and we’re one-on-one, they tend to be defensive around critique and accountability in general. But when I’m with them, and they need to be critiqued in front of their executive teams (Note: in a session designed for critique and evaluation. I normally provide feedback one-on-one after a meeting, not in public), their response is almost always defensive–and that’s not good news.
Why? Because what signal does that send to employees?
Senior executives like to critique and evaluate employee performance. And when I’m with them, they’re almost always critical of the performance of any number of their people (which is fine). But then they wonder why their people don’t listen or make changes in response to the feedback that they (the senior exec) have given them (the employee). Hello!
It’s always been true. People do what people see.
If you want your people to be open to critique, then you need to be the most open to critique of anyone in your organization. If you want your people to make changes in response to critique, then you need to be the fastest change agent in your organization. And if you don’t want your people to be excuse makers, then you need to avoid excuse making like the plague.

One of my favorite professors used to say, “If you want your people to bleed, then you need to hemorrhage.”
In other words, one of the costs of leadership is that we not only have to go first, we have to go farther. Why? Because people do what people see.
Forget what you say. Your people are watching you every day and they’re watching your non-verbals first.
- Do you get defensive with your physical posture?
- Do you look disengaged or angry?
- Do you lean in like you’re going to attack them?
- Do you have that, “Don’t mess with me!” vibe?
- Or do you have an open, pleasant and receptive look?
Then they look at your verbals.
- Do you respond harshly?
- Do you go on the attack?
- Do you make excuses?
- Or, do you ask questions, “Can you help me understand that?” and then say, “Thank you!”
Bottom line, if you want your people to be more open to critique and make changes, then you’ll want to make sure you’re the most open to critique person on your team. It really does matter more than you think!
To your accelerated success!
It’s the Soft Stuff That Usually Gets Us
Posted by: | CommentsI remember hearing Dan Kennedy (a marketing expert) say, years ago, 
“What’s interesting about entrepreneurs is that they won’t pay for the soft stuff (like dealing with their fears or lack of confidence), but they will pay for the hard stuff (like how to use some new technique on the internet to attract more customers), even though what they really need is the soft stuff.”
What’s interesting, is that over the past few years that I’ve been coaching senior executives and entrepreneurs, I’ve come to the same conclusion. What holds most business leaders back isn’t a lack of know how (though they often lack know how). What holds most business leaders back is something emotional or psychological in nature. And, in my experience, the two top issues are fear and lack of confidence.
The most obvious fears are the fear of failure or rejection, which keep them from taking risks. Why don’t they pick up the phone and call a potential client? Well, because the person they’re calling might say, “No!” (i.e. I might fail. But as long as I don’t call, I haven’t failed … yet). Or why don’t they take the risk of hiring a new sales person? Well, what if it doesn’t work out? In other words, it’s not the strategy of adding an additional sales person that’s the problem, it’s their fear that it might not work out that holds them back. Sound familiar?
The other fear that I keep seeing in executives and entrepreneurs is the fear of success. What if I succeed, what then? Will I become one of those people I said I’d never become? Or will people find me out and realize I’m not all that good? Or maybe they grew up in poverty or in the middle class (or in a church that made success and money evil) and mentally and emotionally they can’t go there. Being wealthy and having money are simply beyond them or possibly evil–so they limit their activity (usually subconsciously) so that they won’t experience phenomenal success.
The other soft issue I see a lot of is lack of confidence. They don’t believe in themselves and their abilities. When they enter a room of successful people they think, “I’m not one of them.” When someone asks them, “Why should we hire you?” they wonder why, as well. When they need to step out and take a risk, they often don’t because they’re not confident that can see it through. Or they don’t act fast enough because they’re waiting on data to back them up or for others to agree with them so they’re not “all alone” on a risky decision.
In other words, what holds most of us back isn’t some new technique or idea that we’re unaware of. What holds most of us back is found between our two ears.
In light of that, here are a few questions worth wrestling with?
- What emotional issues are holding me, and through me, my business back?
- What am I afraid of?
- Why am I afraid of that?
- On a scale of 1-10 (high), how confident am I?
- What affects my confidence or lack of confidence?
Once you have some answers, you may want to take one of them and start working on it. Remember, fear is just a negative expectation about a future event. It is not reality. So, change the expectation, change the fear.
To your accelerated success!
P.S. This also means that when you do your planning each quarter, you should be asking yourself, “What about me is hindering this business?” Because when it’s all said and done, the biggest limitations are usually found in the soft stuff, not the hard stuff.
Phil Jackson and Your Business
Posted by: | CommentsRegardless of whether you’re a basketball fan or not, you have to admire what Phil Jackson accomplished yesterday, as well as over the past 18 seasons he’s served as a head coach (similar to your role as the senior executive of a SMB). With yesterday’s NBA championship with the Los Angeles Lakers, Phil Jackson probably cemented his place in NBA history as the best coach of all-time.
In 18 seasons, he’s won 10 NBA championships with two different teams (Chicago Bulls and Los Angeles Lakers). He’s won 1, 250 games with a winning percentage of .705 in the regular season and .670 in the post-season. And he’s done that with an interesting group of very different and diverse individuals/characters (Dennis Rodman immediately comes to mind :-). So what does Phil Jackson have to do with your business? Answer, a lot.
When you became the leader of your business, you moved from being the primary producer to being the coach of your team. When that occurred (and it did occur once you hired employee number one), everything changed. Like Phil, you aren’t judged on what you do but what your players do. If that’s true, and it is, then watching and learning from great coaches ought to be a regular part of your own personal development.
In the case of Jackson, what’s amazing about him is that he’s not only been able to attract great talent, but he’s been able to change how he leads and the strategies he chooses, based on the players he’s had to work with. From Michael Jordan and Scotty Pippen to Shaq and Kobe, Jackson has consistently brought out the best in the players he’s had.
And if you were to summarize his coaching philosophy in a few statements it might look something like this.
- Expect the best from your players
- Treat them like talent
- Trust them to make the right decisions
- Let them play through difficult patches (i.e. don’t yank them out quickly)
- Teach them new ideas and concepts (and reinforce them over and over again)
- Treat different players differently (because they are)
- Focus on team success over personal success (i.e. players can be stars but only teams win championships)
- Push your players, but more importantly, teach them to push themselves harder
- Plays to their strengths (i.e. change your strategies to fit your players, not your players to fit your strategies).
Seeing that those ideas have lead to 10 championship seasons, they might be a list worth referring to regularly.
So, looking at that list, how are you doing as a coach? Remember, at the end of the day, your success as a coach isn’t dependent upon what you do, but what your players do. In light of that, maybe the better question is, “How’s your team doing?” If they’re not acting like a championship team, then you know where to start! Great teams are always built by great coaches!
To your accelerated success!

